Privacy Policy

Koi Consulting, LLC (“Koi”, “we”) publishes software tools for use with Orchard AI, including Orchard IMAP. This policy covers those tools and this website, koiconsults.com.

We retain no data. Our tools are installed and run on your own computer. They do not send your content, your credentials or a record of your activity to Koi, and we operate no service that receives them. We cannot read your mail, and we hold nothing of yours to disclose, sell or lose.

Orchard IMAP connects the mail accounts you add to it so that you, and the AI agents you authorize, can read, search, organize, draft and send mail. To do that it handles:

• the messages, folders and attachments in the accounts you connect;
• the address of each account, used to label it, and the basic profile requested by our registered application;
• the passwords or sign-in tokens that let it reach your mail provider.

All of it stays on your computer: a local copy of your mail, a search index, an archive of deleted messages, an undo history and an activity log. Passwords and tokens are encrypted there. The tool connects from your computer directly to your mail provider, and to nothing operated by us.

When you add an account, the tool may look up your provider’s published connection settings. That lookup can send your email address to your own mail domain, first over HTTPS and then over HTTP if the secure request does not answer. It sends the domain alone to a public directory of mail settings. It never sends a password or a token.

If you connect a Google account, Orchard IMAP asks Google for permission to read, compose, send and delete mail in that Gmail account. Sign-in through our registered application also asks for the account’s email address and basic profile, which are used only to identify the account in the tool. Orchard IMAP uses this information only to provide the mail features you see in the tool, on your computer and at your direction.

• It is not transferred to Koi, or by us to anyone else.
• It is not used for advertising.
• No person at Koi can read it.
• It is not used to develop or train generalized AI or machine learning models.

Orchard IMAP’s use and transfer to any other app of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements. The same commitments apply to accounts from Microsoft and every other provider.

Orchard IMAP exists so that an AI agent can work with your mail. When an agent you run reads a message, that content is given to the agent on your computer. Which agent and which model you use is your choice, and your configuration in Orchard AI.

If you choose a model hosted by another company, the content your agent works on is sent to that company under your agreement with it. Koi is not a party to that exchange and receives none of it.

Because Koi holds none of your data, there is nothing for us to delete and no request you need to make of us. What is stored on your computer stays there until you remove it. Removing an account or uninstalling the tool leaves that data in place; to erase it, delete the tool’s data folder.

You can withdraw the tool’s access to a Google account at any time from your Google Account, and to a Microsoft account from that account’s own settings.

The koiconsults.com website operates separately from the tools and collects limited information. If you write to us through the contact form, we receive what you submit and use it to reply to you. We do not sell or share it. To keep automated abuse out, the form keeps short-lived records of submissions, including the network address they came from, for up to 30 days.

We use Google Analytics to count visits in aggregate, which sets cookies in your browser. Nothing the website collects is connected to the tools or to any mail account.

If this policy changes, the new version is published on this page with a new effective date.

Questions about this policy can be sent through the contact form or raised by telephone on 1.646.623.0970. Koi Consulting, LLC, South Florida, USA.